At Allwag Promotions, we are 100% committed to protecting the privacy and security of our customers and site visitors. The Allwag team members are customers themselves, of both Allwag and other internet sites – so we appreciate and respect how important privacy is.
If you have any questions about how we Protect Your Privacy, drop us a line at firstname.lastname@example.org
For all our services, the data controller — the company that’s responsible for your privacy— is Allwag Promotions Limited.
1. Who we are
We are Allwag Promotions Limited ("us/we") and we control this merchandise website. We are wholly owned by Allwag Promotions Limited.
We are an English company with registered company number: 03602082 and our registered office is at 146 High Street, Billericay, Essex, CM12 9DF. We are the data controller responsible for your personal information and we are registered at the UK Information Commissioner's Office with registration number ZA329381.
The following laws will apply to the protection of your personal data when you shop on our website or stores:
i) If you are a resident of the United Kingdom, the UK GDPR as defined in the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019, the Data Protection Act 2018 and the Privacy and Electronic Communications (EC Directive) Regulations 2003;
ii) If you are a resident of the European Union, the Regulation (EU) 2016/679 (General Data Protection Regulation) and any applicable local laws, statutes and regulatory guidance.
iv) If you reside in any other country, the applicable data protection laws and regulations in your country of residence.
2. What is a privacy notice
This Privacy Notice contains our obligations and promises to you about the different types of personal data we might collect about you when you shop, make contact, or browse with us. It explains how we'll store, handle and protect that data.
3. What personal data do we collect and when?
We collect the following information about you:
• Name and Surname
• Email address
• Contact phone number(s)
• Purchase information
• Transaction Data
• Interactions with us e.g. website useage
• Delivery address(s)
• Billing address
• IP address
• Information from cookies, including information on the devices you may use to make a purchase - please see our separate Cookies Policy
• Reasons for cancelling or returning your order
We collect the information in the following circumstances:
• When you register to or use our website
• When you contact us by telephone or email
• When completing any forms for transactional or other purposes
• When you buy products
• When you choose to cancel or return an order
4. How do we use your personal data?
We use your personal data in the following ways:
To allow us to handle your orders, deliver products and process your payments and refunds (including to ensure secure payment and prevent fraud).
To respond to your queries, refund requests and complaints.
To keep a record of when and why you contact us and to keep your contact details up-to-date.
For statistical, analytical or survey purposes - so we can improve our websites and the services we offer you.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
5. Why are we allowed to handle and store your personal data?
There are number of legal bases which allow us to use your personal data. The following sets out more detailed explanations of the bases we rely on to collect and process your personal data:
Our primary use of this basis is when you purchase our products. In this situation it is necessary for us to process your personal data in order to fulfil your order and send your goods to you.
In some circumstances, we may be legally required to collect and process your data e.g. to pass it on to the police if criminal activity is suspected.
It may be necessary to use your data to help us run our business. For example, to action any changes to your account that you request, or to personalise the services we provide - with the aim of improving your customer experience. We will only use your data in these instances, where doing so does not materially impact your rights, freedom or interests.
6. How do we protect your personal data?
It is our duty to protect all personal data gathered and in order to do this our teams follow our internal data management policies and handle the data with the greatest level of care and expertise available to us. They do this by using various security technologies and internal procedures to ensure that it is kept safe and secure.
7. How long do we keep your personal data for?
We only keep your personal data for as long as is necessary for the purpose for which it was collected (subject to any legal requirements). Once it is no longer necessary, we will anonymise it. The use of anonymised data helps us to optimise our customer service.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for at least six years after they cease being customers for tax purposes.
8. Who else sees your personal data?
Sometimes we will share your personal data with trusted third parties. We will do this in the following circumstances:
• To process your order e.g. with delivery drivers, or with third party payment service providers
• To detect any fraudulent activity, or assist law enforcement authorities
When we share information with third parties, we will ensure that:
We only provide the data they need to perform their specific function
They only use the data provided as intended
They have the requisite measures in place to protect your data and delete it once the function has been performed, or delete it when we cease working with them
9. Where is your data stored?
All information you provide to us is stored on our secure servers in the UK.
10. Do we process children's data?
In order to shop with us online, you must be over 16 years old and we do not knowingly collect personal data from children under 16. However, we encourage parents and legal guardians to monitor their children's Internet usage and to help enforce this notice by instructing children never to provide personal data to us.
11. What rights do you have over the data we store and how can you ask us to stop storing it?
Right to rectification - You have the right to correct any information we store which might be incorrect, incomplete, or out of date. You can do this yourself by logging into your account, or by contacting our Customer Services Team who will give you step-by-step advice on how to do this. You can contact them by emailing: email@example.com
Right to restrict processing - If we are processing your personal data on the basis of our legitimate interest, you have the right us to ask us to stop. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
Right to object - You have the right at any time to stop us sending you marketing material. You can do this in the following ways:
Click the ‘unsubscribe' link in any email communication that we send you. We will then stop any further emails from that particular division.
Contact our Customer Services Team by emailing: firstname.lastname@example.org
Please note that if you follow a link which clicks through to a third-party site, this notice will not apply and you will need to review that third party's privacy terms and conditions.
Right of access - You have the right to ask us what data we hold which concerns you. Such requests are usually free, but we will ask you to submit your query in writing and include the following:
• Full name (we will ask you to verify your identity)
• Full address
• Email address
• Phone number
• Specific details on what you require or are requesting
We will process your request and will either respond within 30 days or contact you to gather more information before we fulfil your request. In the event that we might refuse to fulfil your request (for example if it is unreasonable), we will give a full explanation as to why.
Please submit your requests via email to: email@example.com
Right to be informed - This Privacy Notice together with our Cookies Policy satisfies Your right to be informed about the collection and use of Your personal data.
Right to erasure - You have the right to obtain from us the erasure of your personal data when the processing is based on your consent and such consent is withdrawn. To exercise your ‘right to be forgotten’, please contact us at firstname.lastname@example.org and we will comply with your request within 30 days from the date that we have identified you. Please note that your right to erasure does not apply to data related to any of your transactions as we have a legal obligation to keep the same.
Right to data portability - You have the right to receive a copy of the personal data that we hold about you and/or have such personal data transmitted from us to another data controller if this is technically doable.
12. What can you do if you are unhappy with how we handle your data?
Your first port of call should be to contact our Data Protection Officer as via email: email@example.com. However, if you still feel that your data is not being handled appropriately, you have the right to lodge a complaint with the Information Commissioner's Office if you are a resident of the United Kingdom.
You can contact them online at www.ico.org.uk/concerns (this links through to a third party website over which we have no control).
If you are outside of the UK, please contact the relevant data protection regulator in your country of residence.
We may update this notice and our policies from time to time, so please check back here for the latest version.
How to contact us
We always want to hear from our customers (especially if you feel we’ve let you down or could do better).
- Have any questions or feedback about this notice
- Would like us to stop using your information
- Want to exercise any of your rights as set out above, or have a complaint
- You can contact our privacy team by dropping us a line at firstname.lastname@example.org.
Or if you’d like to, you can write to us at:
Allwag Promotions Ltd